How to get a memorial bench or plaque

If you’re thinking about arranging a memorial bench or plaque for yourself or a loved one, this guide will walk you through what’s involved. 

Many families choose a memorial in a meaningful location, such as a park, garden, or coastal path, as a way to honour someone’s memory. In Australia, these memorials are usually arranged through local councils or community organisations, and the steps involved can vary depending on the location.

This guide offers a simple overview of how the process works, what to expect, and where to go for more information.

Memorial benches are a popular choice. They provide a dedicated place for reflection and can be placed somewhere personally meaningful.

Other options include:

• A plaque on a wall, path, or viewing platform
• A tree with a commemorative marker
• A memorial garden plot or stone  

Most memorials are placed on public land – such as parks, gardens, or community reserves – and are managed by local councils or public organisations. The application process varies by location, but the core steps are similar across Australia.

Most memorial benches and plaques are arranged by loved ones after someone passes away, but you can also organise your own memorial plaque or bench.

Either way, the first step is contacting the organisation that manages the land where you'd like your memorial. This is usually your local council, but it could also be a botanical garden, national park, or similar public institution.

Before submitting your application for a memorial bench or plaque, it’s helpful to have key paperwork and details ready. This will help ensure your request meets the criteria, so it moves through the process smoothly.

Requirements vary depending on the council or organisation, but may include:

• Completed application form (with applicant’s contact details)
• Proof of the person’s connection to the location (for example, residency, contribution, historical link)
• Preferred location details (park or reserve name and suggested site on-map or photo)
• Proposed wording for the plaque (names, dates, message) and design and/or material specifics
• Budget or payment commitment for fabrication, installation and maintenance
• Any supporting documentation (references, photos, letters) required by the managing authority

Memorial benches aren't inexpensive, but they are long-lasting and meaningful. Prices vary depending on the location and materials, with a new memorial bench costing between about $4000 and $5000 through most councils, covering the bench, concrete foundation, plaque, and installation. Ku-ring-gai Council, for example, offers memorial benches at around $4700, while the City of Melville quotes around $4,000. In high-profile sites like the Botanic Gardens of Sydney, where a bench also serves as a donation, a dedication can cost between $12,500 and $19,500 for a ten-year term. 

Adding a plaque to an existing bench costs a lot less, with councils such as Unley charging $400 to $600. Memorial trees are also an affordable option, with costs starting from about $495 in Manningham, rising to around $1600 for a standard tree and $2200 for an advanced tree with plaque in the City of Canning. 

Costs can vary significantly depending on the location and what's included. Metropolitan councils might charge more than regional ones, and premium locations within popular parks sometimes come with higher fees. It's worth requesting a detailed quote that breaks down exactly what you're paying for.

As for timing, council approval can take anywhere from several weeks to a few months, and then, installation can take another few months, although this can vary depending on weather and council schedules.

Most memorial plaques include the person's name, birth and death dates, and a short personal message - which will require council approval. This might be something like "Forever in our hearts" or "Who loved this garden" – whatever feels right for you. Some people choose quotes, others prefer simple dedications. 

Memorial bench dedications often aren't permanent in the traditional sense. Many councils offer dedications for a fixed period – often ten years – after which you or your family may need to apply for renewal.

This doesn't mean your bench disappears, but the dedication period might need extending, sometimes with an additional fee. Some memorial options do offer longer or even perpetual dedications, so ask about the terms upfront.

Maintenance is usually covered by the council – they'll look after general upkeep, cleaning, and repairs from normal wear and tear. But damage from vandalism may be excluded, and you may wish to check this before you commit, or come up with a plan to check on your memorial and arrange maintenance if required.

If a bench doesn't feel quite right, there are other memorial options you might like to consider. Memorial trees with plaques are increasingly popular – you're contributing to the environment while creating a living tribute. Some councils offer memorial garden plots, stones in memorial walls, or plaques on existing infrastructure like boardwalks or viewing platforms. Visit MyMemorial to explore a range of memorial parks and options across New South Wales and Queensland.

Botanical gardens sometimes have their own memorial programs with different terms and benefits. These might include tax-deductible donations or placement in particularly beautiful setting. They will often have their own application process, so you may like to seek out your preferred gardens and contact them for details.

If you're planning this for yourself, try to make sure your family knows about your wishes. Document which location matters to you and why, what you'd like the memorial plaque to say, and perhaps set aside funds to cover the costs.

Include this information with your will or letter of wishes. You might even start the application process yourself, getting approval sorted so your family only needs to complete the final steps. This takes the guesswork out of what you wanted and ensures your memorial reflects your personality and preferences.

Arranging a memorial bench or plaque is a thoughtful way to maintain a presence in the places you loved. While the process involves some paperwork and patience, the result is a lasting tribute that gives your loved ones somewhere to feel close to you.

Start by researching your local council's memorial program – most have detailed information on their website, or you can phone their community services team. They'll guide you through the specific requirements for your area and help you understand what's possible.